The Democracy Domain
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    Privacy Policy

    BEFORE YOU USE THIS WEBSITE (https://www.thedemocracydomain.org/) AND SHARE YOUR PERSONAL DATA WITH US, PLEASE READ THIS DOCUMENT CAREFULLY AS YOU HEREINAFTER ASSENT TO ITS CONTENTS AND BINDING NATURE.

    1. Scope of the Privacy Policy

    1.1. We value the privacy and security of the personal data of visitors and users of our website. "Personal data" means any information relating to an identified or identifiable natural person.

    1.2. This Privacy Policy applies to the personal data that The Democracy Domain Inc, a non-profit organization ("we", "us", "our"), collects from users and visitors of our website https://www.thedemocracydomain.org/ ("Website").

    1.3. Please read this Privacy Policy carefully before using the Website or submitting any information to us. By accessing or using the Website, you consent to the collection, use, disclosure, and handling of your information as described in this Privacy Policy.

    1.4. This Privacy Policy does not apply to anonymized or aggregated information that does not identify you, nor to information that is publicly available through lawful public records.

    1.5. You should not access or use the Website if:

    • (i) you do not agree with the terms of this Privacy Policy; or
    • (ii) you are not comfortable with the collection and processing of information as described herein.

    1.6. Capitalized terms not otherwise defined in this Privacy Policy shall have the meanings assigned to them herein.

    1.7. The Website may contain links to third-party websites. This Privacy Policy applies only to our Website. We are not responsible for the privacy practices or content of third-party websites, and we encourage users to review their privacy policies separately.

    2. Policy Updates

    We may update this Privacy Policy periodically to reflect changes in our practices, technology, or legal requirements. Updated versions will be posted on the Website with the most recent effective date. Your continued use of the Website after an update constitutes acceptance of the revised Privacy Policy.

    Last updated: March 2026

    3. Information We Collect

    3.1. Information You Provide Directly

    We may collect personal information you voluntarily submit through the Website, including when you:

    • complete a contact form;
    • sign up to receive updates or communications;
    • make a donation;
    • otherwise communicate with us.

    The personal information we collect may include:

    • your name;
    • email address;
    • organization name (optional);
    • the content of your message or inquiry.

    3.2. Automatically Collected Information

    When you visit the Website, we may automatically collect certain information about your device and how you interact with the Website, including:

    • IP address;
    • browser type and version;
    • general usage data and interaction patterns;
    • information collected through cookies and similar technologies.

    This information is used for analytics, performance monitoring, and Website improvement.

    3.3. Information from Third Parties

    We may receive limited information from third-party service providers that support the operation of the Website (e.g., analytics or communications services), in accordance with their privacy policies and our contractual arrangements.

    4. How We Use Your Information

    We use personal information for the following purposes:

    • to respond to enquiries and communications;
    • to operate and maintain the Website;
    • to analyze and improve Website performance and functionality;
    • to provide operational communications.

    5. Cookies and Analytics

    5.1. We use cookies, tracking pixels, and analytics tools (including Google Analytics) to collect aggregated and de-identified information about how users interact with the Website.

    5.2. Cookies are small text files stored on your device that help the Website function properly and remember preferences. You can control or disable cookies via your browser settings; however, disabling cookies may affect Website functionality.

    5.3. For more information on how Google handles data, please review Google's privacy documentation.

    6. Donations and Payment Processing

    Online donations are processed by Donorbox and PayPal. We do not collect, store, or process credit card or payment information on the Website. Donorbox's and PayPal's use of personal and payment data is governed by their respective privacy policies.

    However, we may receive and maintain limited donor-related information from these platforms or in connection with donation management, including:

    • Name
    • Email address
    • Donation amount
    • General location

    This information may be stored in internal systems for purposes such as donor tracking, communication (e.g., gratitude messages), and compliance.

    7. How We Share Your Information

    7.1. We do NOT sell personal data.

    7.2. We may share personal information with trusted third-party service providers strictly as necessary to:

    • operate and maintain the Website;
    • deliver communications;
    • perform analytics;
    • process off-site donations via Donorbox and PayPal.

    7.3. Donor information will not be shared with other donors or with third parties. It may be disclosed only if required by law.

    7.4. We may disclose personal information if required to do so by law or in response to a valid legal request due to the non-profit nature of our corporation.

    8. Personal Data Security

    8.1. Personal data is stored electronically on secure third-party servers used by our website hosting provider and other service providers.

    8.2. We use administrative, technical, and organizational safeguards to protect data, including:

    • HTTPS encryption;
    • access controls managed by hosting and third-party platforms;
    • industry-standard security practices from our service providers.

    8.3. While we strive to protect personal data, no system can be guaranteed completely secure.

    9. Data Retention and Deletion

    9.1. We retain personal information for as long as reasonably necessary to fulfill the purposes for which it was collected, including maintaining ongoing communications, donor engagement and solicitation, responding to inquiries, operating and improving the Website, and complying with applicable legal, accounting, or reporting requirements. The retention period may vary depending on the nature of the information, the context of our relationship with you, and applicable legal obligations.

    9.2. When personal data is no longer needed, it will be securely deleted by our hosting platform.

    10. International Transfers

    Personal information collected through the Website is stored and processed on servers located in the United States.

    Authorized personnel located outside the United States may access personal information remotely on a limited, need-to-know basis. Such access is subject to appropriate administrative, technical, and organizational safeguards, including access controls and confidentiality obligations.

    11. Your Rights

    Depending on applicable laws (specifically California and Virginia privacy laws), you may have the right to:

    • request access to the personal information we hold about you;
    • request correction of inaccurate or incomplete data;
    • request deletion of your personal data;
    • opt out of receiving non-essential communications;
    • request a copy of your personal data.

    To exercise your rights, contact us at contact@thedemocracydomain.org. We will respond in accordance with applicable law.

    12. Governing Law and Dispute Resolution

    Any controversy or claim arising out of or relating to these Terms, or a breach thereof, shall be settled by arbitration administered by the American Arbitration Association (AAA) in accordance with its Consumer Arbitration Rules and the Consumer Due Process Protocol. If you are not a resident of the United States, the arbitration shall be administered by AAA's International Centre for Dispute Resolution in accordance with its International Arbitration Rules. Judgment on the award rendered by the arbitrator(s) may be entered in any court having jurisdiction thereof.

    The number of arbitrators shall be one (1) for claims with damages and/or loss sought not exceeding USD 200,000. For claims with relief sought equivalent to USD 200,000 or more, the number of arbitrators shall be three (3).

    You and the Company agree that remote appearances shall be made solely by consent, including by way of videoconference or telephone. In the alternative, you and the Company may agree that appearances shall be held in person at a location reasonably convenient to you, as determined by the AAA Consumer Arbitration Rules and Due Process Protocol. Language to be used in the arbitral proceedings is to be English.

    These Terms shall be construed in accordance with, and governed by, the substantive law of the Commonwealth of Massachusetts in the United States.

    Each party shall bear its own costs, irrespective of the outcome of the dispute. However to the extent permitted under the AAA Rules and Due Process Protocol, the prevailing party is entitled to recovery of the enforcement fees associated with the enforcement of the arbitration award/court decision, if such enforcement is required.

    The decision issued by AAA in accordance with its Arbitration Rules shall be full, final, and binding on both parties in accordance with the AAA Consumer Arbitration Rules and the Consumer Due Process Protocol. The parties acknowledge that the resulting arbitral award contemplates the resolution of all claims between the parties, and no further claims shall be brought thereafter.

    THE PARTIES AGREE TO ARBITRATE ANY DISPUTE ON AN INDIVIDUAL BASIS, AND EACH PARTY WAIVES THE RIGHT TO A TRIAL BY JURY OR TO PARTICIPATE IN A CLASS ACTION. ANY ATTEMPT TO INVOLVE OTHER PARTIES, WHETHER SIMILARLY SITUATED OR NOT, IN ANY ARBITRATION UNDER THIS AGREEMENT IS A VIOLATION OF THIS AGREEMENT AND IS NOT PERMITTED.

    User and Organization hereby irrevocably agree that regardless of any statute or law to the contrary, any claim or cause of action arising out of, or related to use of the Service or Agreement, must be filed within one (1) year after such claim or cause of action arose, or shall be forever barred.

    Except as may be required by law, neither a party nor an arbitrator may disclose the existence, content, or results of any arbitration or mediation hereunder without the prior written consent of all parties.

    13. Minors and Privacy

    The Website is intended for individuals aged 18 and older. We do not knowingly collect personal information from children. If we learn that personal data from a child under 18 has been collected, we will take steps to delete it promptly.

    14. Contact Information

    If you have questions, concerns, or requests related to this Privacy Policy or our privacy practices, please contact us at:

    Email: contact@thedemocracydomain.org